BOT 360F - Families of Vascular Plants

Assignment 2 - data entry information

cf. the blank spreadsheet file DB_307.2.XLS available from TAD.

Specimen Identification - Collection information - Geographic Information - Habitat Information

Use the color coding below to guide your data collection in the herbarium. Click HERE to see a sample herbarium specimen label decomposed into many of the fields described here. Please try to make your data recording as accurate as possible; if you have questions about a specimen label or annotation please ask herbarium staff or e-mail TAD.

Essential information

record for every specimen

Desirable Information

record if provided on the specimen and time permits; if you are databasing more than one full shelf of specimens you may omit this information.

Automatic information

This information can be typed in once and then copied into place for each specimen, since it should be the same for each one.


Specimen identification

ACCESSION
NUMBER
FAMILY FAMILY
NUMBER
GENUS SPECIES SPECIES
AUTHORITY
SUBSPECIES
(SSP)
SSP
AUTHORITY
VARIETY VARIETY
AUTHORITY
(Number stamped onto specimen inside circle/oval) (refer to lists at end of rows in herbarium) (refer to lists at end of rows in herbarium) (check for annotation showing revised identification)            

Collection Information

MAIN COLLECTOR(S)

COLLECTOR'S NUMBER OTHER COLLECTORS COLLECTION DATE IDENTIFIED BY ID DATE TAXONOMIC HISTORY
Last Name, Initials. (If several collectors, and a collection number, enter other collectors in other column.) (numeric, alphabetical, or alpha-numeric) Last Name, Initials. (use semi-colon between collector's names) (enter year, month, date: yyyymmdd) "= Det." (If ID has been revised, enter revisor here.) (enter year, month, date: yyyymmdd) (If ID has been revised, enter original ID and other revisions, if any. Include plant name, identifier, and year.) - Example


Geographic Information

COUNTRY

PROVINCE

DISTRICT

COUNTY

TOWNSHIP

CONCESSION AND LOT

OTHER ORIGIN

SITE OR LOC. NUMBER

LOCATION NAME

LOCATION DESCRIPTION

LAT (N)

LONG (W)

Canada Ontario don't enter the word "district" don't enter the word "county" don't enter the word "township" e.g. Conc. VII, Lot 3 e.g. Regional Municipality, Algonquin Park, Lake Superior If given by collector. Must be a name you would find on a map without extra "descriptive" information (see next column). information on how to find the location - eg 5 miles N of Toronto Degrees, minutes, seconds (must be 2 digits each): xx.xx.xx (if necessary, convert decimal minutes to seconds) Degrees, minutes, seconds (must be 2 digits each; add negative to denote west of 0 deg): - xx.xx.xx


Habitat Information

UTM EASTING

UTM NORTHING

UTM ZONE

MAP REFERENCE

ELEVATION

UNITS OF ELEVATION

HABITAT

DESCRIPTION

PHENOLOGY

ABUNDANCE

SPECIMEN NOTES

PUBLICATIONS

3 digits only 3 digits only use only for utme and utmn reference use only for utme and utmn reference number only (see next column). If a range is given, add to Habitat m (metres) or ft. (feet) habitat data may be mixed in with geographic (Information given by collector about the plant from which specimen taken, e.g. growth habit, height, flower colour.) (sterile/fertile; fertile specimen enter flowering or fruiting if you can.) e.g. common, rare, locally abundant Annotations on slips showing that specimen used (eg Flora of North America; Weed Survey; Pollen reference collection) Example

| What are plant families? | How do we distinguish them? | How and why do we study them? | Selected vascular plant families of Ontario | Reading List | Course outline |

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Please send your comments to tim.dickinson@utoronto.ca; last updated 03-Sep-2006